Why Do I Need to Respond Quickly to Comments or Messages on My Digital Channels

Why Do I Need to Respond Quickly to Comments or Messages on My Digital Channels

H ave you ever posed a query or remark and sought a reply on social media? If you’re like a lot of other consumers, chances are your question or comment went unanswered. Consumers may be left with a bitter taste in their mouths due to this practice of indifferent conduct from business accounts. Customers or prospective patrons are reaching out for assistance on your digital channels, and you are neglecting them.

Happy customers are your biggest advocates and can become your most successful sales team.
– Lisa Masiello

It’s highly likely that you wouldn’t maintain a relationship with someone who disregarded you, so why should a client continue to support and patronize a company that does? While being a proactive business takes dedication and effort, it can pay off in follower satisfaction, page engagement, and client retention.




Learn the Value of Managing Your Online Reputation

As an entrepreneur in this digital age, you’ve probably heard that managing your internet reputation is critical. Most people rephrase this advice as “you must handle things that harm your internet reputation.” However, this isn’t the complete story. Yes, it’s critical to reply to unfavorable opinions and feedback, but it’s also crucial to reply to positive customer encounters. Responding to positive and negative reviews informs customers that you check your page comments and are interested in what they have to say. If you want to keep or grow your social media following, engagement, SEO, or client interaction, you’ll need to do this consistently. Of course, reputation management encompasses more than just reviews and comments, so let’s examine the primary digital communication channels.


Managing Reviews

Let’s tackle the most blatant one first. When it comes to online reputation management, reviews are both the finest and the worst things that can happen. Generally, people will only write a review if they experienced a positive or negative encounter. Reacting to reviews will help you keep your desired reputation. If you obtain a negative review, apologize kindly and honestly. Offering to talk more about the incident will help you open a dialogue with the disgruntled client and understand why the poor review was left. It also demonstrates that you care a great deal about your clients and want to learn from their experiences.

Good reviews will inspire customers to engage with your sites if you reply to them. Demonstrate that you value their business, and they will reciprocate by loving the product or service you provide. Keep in mind that anybody who writes a favorable comment helps you out a lot. An encouraging comment from a consumer can help balance out the lousy feedback you’ve gotten so far. Users believe one another’s words more than company promises, thus having patrons promote your business digitally is quite beneficial. If you start thanking consumers and responding to their excellent feedback, more consumers will be inspired to do so since they know that everything they say will be read and considered by the business.


Managing Comments

We are all aware that improving customer relationships and engagement is a significant element of social media management. Aside from likes, the amount of comments posted on posts is a simple way to gauge involvement. It’s crucial to monitor what people are saying in the comments, just as it is with reviews. The majority of comments will be relevant to the post’s content. Still, they may also reflect the company in general, either positively or poorly. Respond to as many remarks as you think are relevant. This will, once again, stimulate customer participation on subsequent posts while also improving your online reputation. It depends on the circumstances, but generally, you can treat unfavorable comments like reviews. So, after you’ve figured out how to handle reviews, you’ll be able to manage comments as well.


Some Pointers to Always Remember When It Comes to Online Reputation Management

1) Have a few review drafts on hand to serve as a starting point for replying to either comments or reviews.

2) Please do not copy and paste the template reviews. People may see all of your responses. If they see robotic comments, they’ll know you’re not serious about the review or working to rectify the issues.

3) Names should be included in your reply. A username accompanies the majority of reviews and comments. Always place the name in your reply wherever possible. This personalizes your response and demonstrates that you didn’t merely copy and paste a remark.

4) Always make sure that there are no grammatical or spelling errors. Nothing screams unprofessionalism like lousy grammar. If you’re trying to regain a consumer dissatisfied with your service, employing slang isn’t the way to go.

5) Respond as soon as possible. You don’t need to monitor messages and comments regularly. Still, you should do so if the criticism or feedback is significant.

6) Do not respond angrily to unfavorable feedback. It’s hard to respond to reviews. They may appear to be offensive comments, but you always have to maintain a professional demeanor in your responses as a business owner.

7) Hiring a social media management crew is a good idea! Some companies even focus on managing Internet reputations.

8) Use a customer support tool, such as Occuz 360, that allows you to monitor and respond to messages, comments and reviews.


Final Thoughts

By now you’ve learned the importance of timely responses to comments, messages and reviews. While all of this can be done manually directly through the different social media platforms, it is recommended that you use a customer support tool. We highly recommend using our Occuz 360 platform. This tool enables your organization to better manage the customer experience by allowing you to access all complaints, leads, content, and digital channels from one platform.

Want to learn more? Follow the link below to claim $300 in credits to test out the tool.